top of page

Important Policies

Code of Conduct

​

The SWFC believes that the future of agriculture, and specifically the fertilizer industry, is best served when all of those in the community are empowered regardless of race, gender, sexual orientation, and/or religious creed. The leadership of the conference is strongly committed to promoting and sustaining an ethical and inclusive conference.

 

This Code of Conduct is designed to outline expectations of behavior for individuals participating in the Southwestern Fertilizer Conference. These organizational values are set forth to be clear to members, leadership, and staff. The core standards are:

  1. Respect and uphold public laws that govern the industry.

  2. Be honest and fair in conducting the business.

  3. Respect the confidentiality of information gained through business conversations.

  4. Act fairly in all dealings.

  5. Promote an ethical culture recognized by others.

  6. Be responsible for one’s conduct.

  7. Refrain from inappropriate behavior and comments that are discriminatory, harassing, abusive, offensive, or unwelcome.

 

This Code is expected to be viewed as a demonstration of respect for oneself, others and the resources entrusted to them. Those resources may include people, money, reputation, the safety of others, and natural or environmental resources. This Code is designed to create an environment where diverse perspectives and views are encouraged and valued.

 

The SWFC attendees will exhibit professional behavior in all areas of participation within the conference. Please be considerate, respectful, and collaborative. The SWFC has zero tolerance for any form of discrimination or harassment, either in person or online. If you experience harassment or witness any incidents of unacceptable behavior, the SWFC asks that you submit a report to SWFC@SWFertilizer.org or call (512) 259-2118 immediately so that appropriate action can be taken. The SWFC reserves the right to prohibit an attendee’s participation in future conferences if an attendee engages in behavior that is contrary to this Code of Conduct.

 

For allegations during a conference but received outside the dates of the conference, the following procedures will be followed: 

  1. Once an allegation is received, the Executive Committee will meet to review the allegation of conduct that violates the Code of Conduct.

  2. Upon a majority vote of the Executive Committee, the Chair will notify the attendee in writing that the conduct of the attendee violated the requirements in this Code of Conduct. Such communication will describe the particular concern(s) at issue.

  3. The attendee will be given an opportunity to present his or her case to the Executive Committee.

  4. After presenting his or her case, the attendee will then be dismissed so the Executive Committee can consider in Executive Session whether the attendee’s conduct warrants a warning or reprimand, or if the attendee is prohibited from future attendance at the conference.

  5. Should the Executive Committee conclude that the attendee should be barred from future attendance at the conference, the attendee shall be notified in writing by certified mail at least fifteen (15) days before the ban takes effect.

 

The Executive Committee reserves the right to take emergency action on allegations received during the conference. Depending upon the circumstances, the Executive Committee reserves the right to immediately terminate an attendee’s participation in the conference.

Southwestern Fertilizer Conference
Adopted 2021

Amended July 2024

Privacy Policy

What information do we collect?

​

We collect information from you when you register for our conference. When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number, credit card information or company name. You may, however, visit our site anonymously.

​

What do we use your information for?

​

Any of the information we collect from you may be used in one of the following ways:

​

  • To process transactions. Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.

  • To send periodic emails. The email address you provide for order processing, may be used to send you information and updates pertaining to your order, in addition to receiving occasional company news, updates, related product or service information, etc..

​

Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.


How do we protect your information?

​

We implement a variety of security measures to maintain the safety of your personal information when you place an order. We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential. After a transaction, your private information (credit cards, social security numbers, financials, etc.) will not be stored on our servers.

​

Do we use cookies?

​

We do not use cookies.

​

Do we disclose any information to outside parties?

​

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

​

California Online Privacy Protection Act Compliance

​

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

​

Children's Online Privacy Protection Act Compliance

​

We are in compliance with the requirements of COPPA (Children's Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

​

Your Consent

​

By using our site, you consent to our privacy policy.

​

Changes to our Privacy Policy

​

If we decide to change our privacy policy, we will post those changes on this page, send an email notifying you of any changes, and/or update the Privacy Policy modification date below. This policy was last modified on 03/23/2012.​

​

Contacting Us

​

If there are any questions regarding this privacy policy you may contact us using the information below:

529 Willow Creek Cir

San Marcos TX 78666
512-259-2118

Antitrust Compliance Policy​

This Guide to Antitrust Compliance is designed to help SWFC members comply with state and federal antitrust laws when participating in SWFC meetings or activities.

bottom of page